Job Information

Recording Specialist


Pittsburgh, PA


Closing Department

Job Description

Recording Specialist - Receive documents from overnight mail/disbursement department - Scan documents into system - Review documents for the following items: -Vesting -Signatures / Dates -Notary Acknowledgements are complete -Legal Description is attached -State/County specific forms / margin requirements -Checks are made out to the correct party, and for the correct amount -Any corrections made must be initialed -All non-recordable documents to be returned to lender/seller etc. Documents to be eRecorded: - Scan documents and upload a copy to operating system. - Submit documents through Simplifile for recording - Monitor SimpliFile for recorded/rejected documents - Once recorded, upload copies to operating system, and provide originals to the policy department - If rejected, work on rejection until docs are approved and recorded - Complete events in operating system, and update notes Documents to be sent to the County for recording: - Print UPS / FedEx Label for documents to be sent to - Create a file to include original documents, UPS Sheet to the disbursement department - Disbursement department to print checks, and send documents for recording - Follow-up with the Abstractor and/or County Recorder until recording information is received - Monitor/address any rejects until they are acceptable by the county - Once recorded, update events and notes in operating system Other Duties: Create/deliver training materials specific to state specific forms etc.


    Skills and Expertise

      Skills & Abilities: -Intermediate skills in Microsoft Office, with a focus on Excel and Word. -1+ years’ recording experience required -Demonstrates accuracy and thoroughness. - Time management a plus - Strong organizational skills Decision Making: -On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences and results having an impact on people, costs and/or quality of service within the functional area. Authority: -May oversee or coordinate the work of others. Communication: -Exchanges non-routine information using tact and persuasion as appropriate requiring good oral and written communication skills. Education: -Required: High School Diploma or GED -Preferred: Two years college or equivalent work experience Experience: -One year of related experience required. Additional education may be substituted for years of work experience. Certification: -No Requirements Physical Requirements: -Sitting in a normal seated position for extended periods of time. -Reaching by extending hand(s) or arm(s) in any direction -Finger dexterity required to manipulate objects with fingers rather than whole hand(s), for example, using a keyboard. -Communication skills using the spoken word -Ability to see within normal parameters -Ability to hear within normal range -Ability to move about *Regular, consistent, and predictable attendance is an essential function of this job. *This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job. The incumbent may be asked to perform other duties as assigned.